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Posted: Sunday, March 26, 2017 12:15 AM

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We are seeking an Administrative Assistant / IT Coordinator to join our team! We are a 15 attorney boutique transactional entertainment law firm. Everyone rolls up their sleeves and pitches in in multiple ways. For this position we are looking for someone to support two attorneys and also deal with in house IT Support. We are willing to train on the IT but you must have strong IT leanings.

Administrative Assistant (60%)

Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Import electronic documents, including scanning documents into iManage

Conserve partner’s time by researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Schedule meetings, book conference room.

Maintain partner’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

Maintain client confidence and protect operations by keeping information confidential.

File and retrieve legal documents, records, and reports.

Prepare responses to correspondence containing routine inquiries.

Enter, edit and track daily time in the Firm’s time entry application (TABS) according to required deadline.

Assist other secretaries with overflow work and provides backup legal secretary support during vacations, leaves of absence, etc., and if needed, provide backup support for reception, conference room and office services functions.

Perform other related duties required based upon the unique practice of the lawyer or other timekeeper.

Perform other duties and responsibilities as directed by immediate supervisor including such paralegal duties as:

Complete and record U.S. copyright registration applications with the U.S. Copyright Office, both electronically and by mail

Run searches on the Public Copyright Catalog database for post-1978 registrations and the Catalog of Copyright Entries (CCE) for pre-1978 registrations

Run searches using the Trademark Electronic Search System (TESS) search engine of the USPTO’s database

Conduct research on the Acceptable Identification of Goods and Services Manual (ID Manual) which lists identifications and classifications that the USPTO will accept in the trademark applications

Finalize and file U.S. trademark applications electronically with the U.S. Patent and Trademark Office

Browse through the firm’s trademark report for expiring/renewing trademarks

Assist attorney with corroboration research (name searches, copyright search, trademark search)

Support attorney on legal vetting book manuscripts, scripts and screenplays

Research legal statutes and ruling through Westlaw, PACER and other internet sources for use by attorney

IT Coordinator (40%)

Pilot new equipment, workstation and application updates.

Coordinate with and assist IT engineers with investigating and diagnosing bugs and issues and to resolve network problems.

Support for the firm with various technical complexities (i.e., application issues, reimaging/repairing broken workstations, etc.).

Monitor the firm’s IT environment including Outlook, iManage Filesite/Worksite (DMS).

Troubleshooting error alerts on Quorum backup system.

Maintain current hardware and software licensing with vendors.


Update and maintaining contacts on Constant Contacts.

Use Constant Contacts to distribute firm’s newsletter.

Create and distribute, internally and externally, the firm’s newsletters and announcements.

Maintain toner supplies for firm’s local and network printers with printer vendor.

Coordinate tech support for printers and copiers.

Set up A/V equipment (projector, screen, laptop cables, etc.) for presentations and seminars.

Maintain A/V equipment in working order.

Troubleshoot connectivity issues on iPhones/Blackberries/Android (ActiveSync).

Qualifications:

Previous experience as a legal administrative assistant
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
​Strong organizational skills
Strong IT skills and a desire to learn more
Strong people skills and a desire to teach others
College graduate
lawfirm@fwrv.com
(212) 935-5500 (212) 308-0642

• Location: Manhattan

• Post ID: 94446095 manhattan
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