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Posted: Wednesday, May 24, 2017 12:02 AM

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Description

The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Coordinator, Development Operations is responsible for a range of administrative and departmental operational tasks designed to facilitate the efficient operation of the department, including senior level administrative support for the Director of Institutional Advancement as well as coordination and management of the department’s human resources and financial accounting processes.


Responsibilities:

• Administrative support for the Director of Institutional Advancement to include general administrative support, calendar management, meeting coordination, travel arrangements, distribution of email, answering phones, drafting routine correspondences and assistance with meeting preparation
• Monitor, track and reconcile monthly departmental budgets and review and submit department payment requests
• Assist with developing and monitoring budgeting processes in conjunction with Finance
• Submit expense reports and manage credit card account reconciliation for the department
• Manage the department’s human resources needs, including payroll, onboarding and transition of new or departing staff, consultants’ contracts, coordination of professional development opportunities for team members and departmental meetings and retreats
• Refine the digital and paper retention policies and compliances
• Review and evaluate historic and archival materials
• Work on strategic planning to improve upon the department’s operational processes in compliance with the organization’s policies and procedures
• Ongoing organization and maintenance of physical and digital files
• Help maintain departmental PCI compliance and filings with Better Business Bureau, GuideStar and other standard charities registrations
• Other duties as needed

Qualifications:

• A minimum of three years’ experience providing support at a high level
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite and Raiser’s Edge
• Knowledge of standard office administrative practices and procedures
• Exceptional organizational and planning skills with attention to detail
• Excellent communication and interpersonal skills
• Ability to meet deadlines and manage multiple projects simultaneously
• High level of accountability, discretion and responsibility in safeguarding confidential information
• Bachelor's degree required


Salary commensurate with experience, skills and knowledge.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.


The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Application Instructions / Public Contact Information

Please forward application materials in one PDF to: job.dev.coord.ops@studiomuseum.org

• Location: Manhattan, New York, NY

• Post ID: 97189448 manhattan
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