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Posted: Monday, January 22, 2018 12:04 AM

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CUT by Wolfgang Puck at Four Seasons Hotel NY Downtown is currently seeking an experienced Events Coordinator to join the team. We are searching for a skilled, energetic, highly-motivated person who will thrive in a fast-paced, team-oriented environment.

The Wolfgang Puck Fine Dining Group has established our restaurants with the objectives of providing a unique cuisine paired with a special ambiance in order to create a memorable fine dining experience for our guests. Our restaurants are part of our continuous effort to offer superlative quality and the highest level of gracious and courteous guest service. To perform successfully, our employees must not only have the qualifications and abilities to perform each of the essential functions of this position, but also must continually strive to meet or surpass The Wolfgang Puck Fine Dining Group’s objectives and exacting standards.

Job Summary:
The Events Coordinator is responsible for driving and managing large group sales private events business, while curating memorable fine dining experiences for guests both internally and externally. This position will work with clients, Executive and Pastry Chef to develop curated menus based on the guests needs, manage the Hostess team to ensure reservation system is maintained and accurate and assis with social and marketing strategy to bring guest awareness and financial growth to the restaurant as well as private events.

Essential Job Functions:
Execute and maintain written sales agreements/contracts for all large group and buy out events
Follow up with guests on required deadlines, return email and phone calls in a timely manner with urgency and ease
Maintain and implement efficient set up & tear down details and processes
Execute all event menus, captain order sheets and floorplans
Hands-on management of events
Partner with Assistant General Manager ensuring all events are staffed appropriately
Coordinate with the Executive and Pastry Chef and Beverage Director on menu options esnuring there is alignement in pricing
Strong communication witlh all key players, FOH, BOH, support staff, hotel partners
Lead event meetings and line up
Analyze events sucess and opportunities
Ensure event services are setup timely and resolve any problems that might occur
Plan events from start to finish according to client and company requirements and objectives
Suggest and implement new concepts to the client and company that enhances the events success
Prepare budgets and ensure all payments are processed timely
Source event vendors and negototiate contracts and fees for services
Interact with the on-site contact and assist with any requests in a professional and courteous manner
Direct event staff
Organize return of any rentals
Maintain well-organized event & financial records, take deposits
Support managers on restuarant operations, policies and procedures
Manage, train and guide the hostess team on event and restuarant operations, policies and procedures
Plan, manage and execute the social media calendar for instagram and facebook while partnering with the Executive Chef and General Manager ensuring strategic and brand vision is met.
Initiate new strategic processes with Executive Chef and General Manager on new restaurant concepts to create noteworthy buzz and awareness to potential guests while maximizing sales and improving the customer experience.
Maximize partnerships with Wolfgang Puck and Four Seasons public relations teams durung bi-weekly calls to review upcoming events and how best to optimize joint resources.
Lead weekly BEO meetings with FOH and BOH leaders reviewing upcoming internal and external private and industry events.
Maintain current and initiate new client relationships with bi-monthly emails, phone calls and site visits.
Update collateral materials including menus, information packets and floor plans.Performs other job-related duties as assigned

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: High School Diploma or general education degree (GED)

Required Experience:
Minimum 2 years events coordinator experience in fine dining restaurant operation
Minimum 1 year Open Table experience
Proficient knowledge of computer applications and systems (Word, Excel, In-design)
Open Availability

Knowledge, Skills, & Abilities:
Excellent guest service and hospitality skills
Self-motivated with excellent organizational skills and attention to detail
Articulate, communicative, with excellent verbal and written communication skills
Must be effective at listening, understanding guest needs and clarifying concerns raised by guests
Ability to be flexible and to perform multiple tasks effectively
Friendly, open disposition and professional presentation
Knowledge of administrative and clerical procedures and duties – email etiquette, file management, record keeping, template creation, etc.

Wolfgang Puck Group is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, sexual orientation, veteran status, or on the basis of disability or any other federal, state or local protected class

To apply for this job email your details to
CUTNY.hiring@wolfgangpuck.com

• Location: Manhattan

• Post ID: 150341582 manhattan
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