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Posted: Thursday, December 28, 2017 1:04 AM

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Job Description:


Summary

Supporting the Head of Commercial Banking, the Assistant plays a critical role within the division, which requires a highly intelligent, ambitious individual with strong interpersonal skills and excellent attention to detail combined with over five years of experience working with senior/executive management. The Assistant performs a full range of administrative duties, acting on own initiative and direction, with the potential to take on additional tasks and projects as directed.


Primary Responsibilities:

Oversee and perform all administration of the Head of Commercial Banking’s office, inclusive of:

• Maintaining the Executive’s calendar, inclusive of booking and rescheduling multiple meetings and understanding dependencies between meetings

• Answering phone lines and attending to mail and electronic messages, reviewing incoming correspondence to the Executive and making recommendations regarding appropriate follow up and response, or proactively delegating to the proper party

• Booking all travel arrangements, accommodations, transportation, meeting space and restaurant reservations

• Ensuring that the Executive is prepared for all meetings with all required materials

• Preparing expense reimbursements / invoices for payment in an accurate and timely manner

• Performing data management, including maintenance of both physical and electronic filing systems and databases

• Serving as the first line of contact for the Executive, liaising with the CEO and bank Senior Management, clients, direct reports and other parties

• Proactively identifying issues that require resolution or follow up and taking steps or making recommendations to resolve

• Preparing documents, memos, reports, PowerPoint presentations and other communications as directed by the Executive

• Providing support for Executive’s direct reports as necessary, including travel booking, reimbursement submissions and material preparation

• Participating and managing special projects, as requested



Skills & Experience:

• Bachelor’s degree preferred

• Minimum of five years of administrative or banking experience with a proven track record of stellar internal/external customer service

• Excellent oral and written communication skills and a demonstrated ability to work with all levels

• Moderate-to-advanced proficiency in Microsoft Office applications

• Ability to successfully manage and prioritize a heavy workload, meet deadlines, and maintain a positive attitude.

• Must be client-service oriented and have the ability to work independently as needed while also working well with others

• Location: Manhattan, New York, NY

• Post ID: 151070837 manhattan
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