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Posted: Friday, March 3, 2017 10:42 PM

Position Description:

Position Summary

The Senior Project Assistant will aid the Legacy Finance Team with administrative support. Further, the Senior Project Assistant will perform tasks related to small and large projects such as creating reports, proofreading documents, conducting research, managing files and collecting data. The successful candidate will be an experienced professional with communications, planning, logistics management and administrative support experience.

The Senior Project Assistant reports directly to Legacy Senior Project Manager and Implementation Lead. This employee works closely with the finance team and the business in New York and Houston as well as other associates in Nashville. This position can be based in Houston, Texas or New York, New York.

  • Heavy calendar management, including scheduling multiple daily meetings, staff meetings, monthly executive staff meetings, creating focused work opportunities while keeping manager on schedule in a fast-paced environment.
  • Coordinate and prepare all travel arrangements as well as expense reports for reimbursement in accordance with AIG policies.
  • Make travel and accommodation arrangement for workshops, conferences and other project related events.
  • Take notes during meetings.
  • Assist in preparing meeting materials, including reports, presentations and agendas.
  • Disseminate project information to stakeholders.
  • Develop and maintain project deliverables under the direction of the project manager or project director.

Position Requirements:

The Ideal Candidate Will Have

  • Excellent written and verbal communication skills.
  • Minimum 5 years of experience supporting senior level executives.
  • Superior organizational/multi-tasking/prioritization skills are required.
  • Must possess a strong working knowledge of Microsoft Office applications (Lotus Notes, Word, Excel and PowerPoint).
  • Ability to work independently and take initiative.

Other Important Insights

The person must have a high level of attention to detail, immediate responsiveness to change and maintain discretion and professional demeanor. They should have demonstrated initiative and drive and excellent communication skills. The work environment will typically be fast paced and demanding. The person must have technical proficiency in MS Outlook, Word, Excel, Access and PowerPoint with a demonstrated capacity to learn and operate new software. The person must have experience working in a large corporation, with senior executives and their staffs.

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• Location: Manhattan

• Post ID: 94936841 manhattan is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017