Posted: Thursday, April 13, 2017 5:19 AM
PROPERTY ADMINISTRATOR ResponsibilitiesAdministrativeDaily Mail/open, scan into Nexus for billing, code, etc. Distribute mail to proper parties internallyGeneral Filing- ensuring all documentation is filed appropriately and via e mail files for respective buildingsPrepare both messenger and express mail for Property Manager and Director of Property ManagementAccounts PayableProduce Manual Tenant charges for billingInvestigate vendor statements through MRI and Nexus for paymentsPayroll- coordinate weekly attendance sheets and keep current on days used for building staff including union employees for distribution of monies to employees in January annually in accordance with Collective Bargaining AgreementObtain W9's from all vendorsResponsible for ensuring all invoices for the property are coded, scanned and processed through the Nexus payables systemSome buildings require tracking for electric consumption/prepare billing schedules on Excel worksheetsPrepare Union notifications for building personnel changesMaintain monthly payment schedules for service contracts to remain current on bills for respective buildings.OperationsCoordinate documents through to resolve violations with Property Managers and all follow up correspondence through to cure. Deal directly on all violations with Property ManagersInsurance- prepare claims notifications to insurance brokers for incidents, maintain all current certificates of insurance for buildings, tenants, vendors. Tracking of all tenants and vendors insurance as well as ownerships.Coordinate staff class registration for FSD/EAP and on site testingOrder Access Cards for security card systems at various buildingsOrder Directory Strips for various BuildingsCoordinate Move/Out checklist for new leases and expiring, which include Welcome letter, electric notifications, short lease abstract, substantial completion letters, etc.Ordering of uniforms for building personnelSchedule Annual and five year CAT 1 inspections for elevators with vendors and third party witnessing companyMaintain current schedule of contracts, master schedule of insurance for buildings, etc.Provide Building Memo's for Holidays, fire alarm maintenance, etc.Tenant RelationsCustomer Service- provide superior customer service to all tenants, clients, contractors and vendors at all timesTenant Meetings- Plan agenda for meetings and have approved by Property Manager and Director of Property ManagementContact Lists- maintain and update monthly tenant, employees and contractors contact lists including emergency numbers Company Description: Commercial Real Estate Brokerage Company.
• Location: Manhattan
• Post ID: 96957242 manhattan